University Compliance

Policy & SOP Resources

University policy documents, templates and additional resources.

Comprehensive Policy Review

The Comprehensive Policy Review is a project to update and improve all University policies. The goal is to ensure policies are easy to find, read and understand for all members of the community. We will work with departments to eliminate redundant, conflicting and outdated policies, and ensure all policies clearly document the rights, responsibilities and expectations of the Brown Community.

Departments are undertaking comprehensive reviews of their current and proposed policies over a phased multi-year timeline with the assistance and oversight from University Compliance and the project’s Steering Committee. Some departments will begin the project sooner than others, but all faculty and staff need to know:

  • This project implements the University Policy on Policies across the University.
  • This is a collaborative project that relies on Brown University subject matter experts for policy review and content.
  • All University policies will be written in a consistent format and be posted on the University Policy Website.

If your department has not started the project and you plan on developing or updating a policy please contact University Compliance before you start. Following the University Policy on Policies now will ensure that your policy is consistent with standards and easily read and understood on the University Policy Website

Steps to Develop a Policy or SOP

Complete the following steps to develop or update a policy or Standard Operating Procedure (SOP) using the University's Policy & SOP System. For questions contact University Compliance.

Include in your email: (1) the email addresses of employees who need system access to develop the draft, (2) the name of the policy or SOP being drafted, and (3) an attachment of the prior approved policy or SOP (if one exists). Afterwards, you will receive a reply with instructions on how to use the Policy & SOP System.
Draft the policy or SOP on a University approved template. Approved templates are integrated into the Policy & SOP System and are automatically created for you when working in the system. Approved templates are also available below.
Coordinate the draft with relevant stakeholders, senior leaders and departments. University Compliance and the Office of General Counsel should also be consulted in this step to ensure compliance and legal inputs are incorporated early in the process; they can also recommend other relevant stakeholders.

Submit the draft for approval in the Policy & SOP System. The system routes the draft for University Compliance, Office of General Counsel and Approval Authority final review. If corrections are needed, the draft will be returned for edits.
Approved policies are posted on the University Policy Website. Approved SOPs are returned to the responsible office and may be posted on department websites. After approval, responsible offices need to inform University stakeholders about the policy or SOP through relevant communication and/or education such as [email protected] messages, Admin Leadership or Academic & Admin Information Meetings or other University forums.

Policy & SOP Templates

Below are the University approved templates and supporting documents. These documents have been incorporated into the Policy & SOP System.

Policy Template* - Editable Policy Template with detailed instructions. 

Policy Cover Sheet *- Used to summarize a new policy or policy changes for the Approval Authority (required with all policies).

Policy Quality Check & Publishing Checklist *- Used to quality check format and provide publishing information (required with all policies). 

*The Policy & SOP System incorporates these documents.

Standard Operating Procedure (SOP) Template* - Editable SOP Template with detailed instructions.

*The Policy & SOP System incorporates this document.

Delegation of Policy Approval Form - Used by the President to delegate policy approval authority to a Cabinet member.

Please contact University Compliance for guidance if your department is considering recommending delegation to the President.

Posted University Policies

The University Policy Website contains over 150 University policies. However, all University policies are not listed on the website and users should search for applicable policies in addition to contacting appropriate offices with subject matter experts. In the future, the University will be combining all policies on the University Policy Website.

Frequently Searched Policies:

Code of Conduct

University Conflict of Interest and Commitment Policy

Conflict of Interest in Research Policy

University Policy on Policies